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Do you want to be a part of the largest community multi sports event in the South West?

How can you help your area teams?

Maybe you want to take on the role of an Area/Team Co-ordinator or a Team Manager for a specific sport/activity?

The South West Rotary Youth Games is an Olympic style event which provides a unique opportunity for children aged 8-18yrs from across Devon and Cornwall.


We target pupils under County Standard and those that are disengaged, lack in confidence/self-esteem, and don’t usually take up opportunities with their schools to experience a different type of journey into physical activity and sport. E.g. street sports events.

There is an Area Co-ordinator for each team (usually a Local Authority area team) for instance; Cornwall, Exeter, West Devon, South Hams, East Devon, North Devon, Torridge, Teignbridge, Mid Devon, Torbay and Plymouth.

These area co-ordinators are usually from a Local Authority, Leisure Centre, Community Club or a Volunteer in the Community.

There are a number of local events that take place in the build up to the finals at the main event which takes place on the second weekend of July each year and involved up to 2000 people in a celebration of sport and community events on one day.

Area Co-ordinators (Voluntary Positions vacant in Cornwall & North Devon)
An area co-ordinator will be the main contact for the whole area team (e.g. Exeter, Teignbridge, East Devon, Cornwall). S/he will facilitate events, recruit and support volunteers and clubs in their area to develop a pathway to the finals in July. From organising local events/trials, to promotion, and collating consent forms.
Find out what sports are included

Receive a list of all the confirmed sports and age groups for the Youth Games event
Find your local champions.

Contact local sports clubs (or maybe a charity, group or individual from a school) in your area to see if they would be willing to co-ordinate your team entry for their sport/activity. You will be recruiting Team Managers to look after a specific team e.g. your boys hockey school year 6-8 team.

Arrange your local events
Arrange dates for an open event and a number of training sessions (4-8 weeks) in advance of the Games for each sport/activity. The open events usually take place from April – June for the main South West Youth Games event and will be at a local school, club or community leisure centre.

Promote it
Once your dates are confirmed you need to advertise them. Prepare a press release (templates will be provided), set up a facebook page, promote it via your website(s), produce a flyer/poster for schools and clubs

School Assemblies
If you can, book up some school assemblies locally and send a PowerPoint to your schools with a roller banner and some leaflets so that they can deliver their own school assemblies about the Youth Games.

You’ve been spotted cards
A postcard will be produced that schools/clubs can use across the South West to invite pupils to attend an event and get involved in the Youth Games process. Schools/club can entice a young person to attend a particular sport/activity, and then it’s down to that pupil or the pupil’s parents to book a place or just turn up as an individual to any of the FREE open sessions that you have arranged. The school and the school teacher will not need to do anymore that simply give out these You’ve been spotted cards.
Take bookings for the entries

The team at SWYG use Google Forms to collate information about the participants prior to the open session, this can also be used as the Consent form should that pupil be selected to represent your area – saving time later on. These will be shared with you, already made up and easy to cut and paste the link into any promotional social media posts or webpages/email distributions.

Organise transport
You will be asked to organise Coaches from your area to the Games and invoice the Games centrally. FREE T-shirts will be available for every Team Manager and participant and must be work throughout the event for identity and publicity reasons.


Collate Consent Forms
You will need to ensure that every participant has completed an online consent form prior to the Games


Team Sheets
You will be asked to submit the names of each participant on team sheets prior to the Games to the Event Manager.

On the day of the Games, you will be the main contact for your area.
You will be invited to regular month steering group meetings with all other area co-rodinators who will support you throughout your role as the new area co-ordinator for your area.




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